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The parish of Buckland Brewer lies in the rolling countryside of north Devon. The area is primarily agricultural both livestock and arable. Although lacking coastline, the north part of the parish is only some 3 miles from the sea. It is a perfect place to base your family for a “stay-cation”.
Buckland Brewer village is the main settlement with a number of amenities. The village tops out at over 150 metres (500 feet) above sea level. There are 314 dwellings with a population of 794.
Bideford and Torrington are the closest main towns, both about 10km (6 miles) distant. The market town of Holsworthy is about 18 km (11 miles) away.
Buckland Brewer Parish Council
Rural Settlement Plan 2013
Submission to Torridge District Council – Overview
Buckland Brewer is described in the draft North Devon & Torridge Local Plan as a local centre. This means that it is a community with a range of facilities such as a number of shops, a pub, a church, a chapel, a primary school, public transport etc., which could be made more sustainable by an increase of population by development. The draft plan suggests an increase of 19 houses over the next 20 years but the Parish Council believes that if this were accepted a number of the existing amenities could be lost. The village Post Office and shop failed because there were not enough people living in the village to support them. The school loses some potential intake of children because parents cannot find suitable housing that they can afford in the village.
There is a strong feeling within the Parish Council that, by encouraging some development, the age profile of the village could be lowered and couples with young families would be drawn in to use the existing facilities and perhaps to prompt new ones.
There are a number of sites suitable for development within the village, and this is important. The village could suffer if development was allowed to spread haphazardly into the surrounding countryside.
This Rural Settlement Plan will enable villagers to influence future development to their advantage by keeping tighter control on the types of development, encouraging the provision of low cost homes, and providing some houses that would allow working from home, thus reducing traffic. The Settlement Plan also identifies a plot for some light industrial units to promote business start-ups inside the village and ensures that the proposed settlement boundary recognizes within it the village’s green open spaces.
Importantly, residents will be better able to influence how the village develops over the next 20 years, and in the way that they want it rather than by what is imposed by the District Council. The previous structure plan did not include local input and the village suffered as a result. The Parish owns some land within the proposed settlement boundary and parts of this could be allocated for low cost, affordable and rented housing to assist in the process.
Rural Settlement Plan for inclusion in Draft Local Plan
Buckland Brewer Parish Council Submission
To support the North Devon & Torridge Local Plan for 2013 – 2031, the Parish Council was asked to carry out the following :-
Buckland Brewer village is classified in the draft local plan as a local centre. This has been welcomed by the Parish Council both in terms of recognising the role of the village within the wider community, and the acknowledgement of its current facilities, including a primary school, a well known and treasured public house and restaurant, a community shop, a butchers, a sweet shop, a church, a chapel, a daily travelling post office van and a weekday bus service. Planning permission has also been granted for a new community hall.
The Parish Council recognizes that many communities in Torridge would be envious of what the village has been able to sustain. Nonetheless this is not the whole picture. Buckland Brewer lost its commercial shop and post office a numbers of years ago due to lack of numbers. The primary school reached a high of nearly 100 pupils in the 1990s but this has now fallen to 38. The school recently merged with Parkham Primary School, to form the ‘Flying Start Federation’, in order to remain viable. Six pupils are due to leave in July and only three will be starting in September. Although the School has a planned admission number of 7 for each year group, and has the capacity to accommodate that number of children, only four pupils are currently scheduled to join the school in September 2014. The Governors are considering how to alter and expand the school accommodation to ensure that there is adequate provision for a raised PAN resulting from more affordable houses being built in the village.
Its position and facilities mean that Buckland Brewer is an expensive village in which to purchase property. This mitigates against young families moving into and staying in the village, especially with the present financial constraints in the lending markets. As a result, and aided by the relatively large number of bungalows built over the last 25 years, there has been a tendency for older and retired people to move into the village, dramatically affecting the age profile. The latest statistics tells us that the number of children in the village is down in 2011 compared to 2001, whilst the 45-64 age group has increased and the 65-74 age group has nearly doubled. There has also been a significant drop in the 25-44 age group.
The Parish Council is unanimous in its view that, with the right amount and mix of development, including social and low cost single dwellings, and two and three bedroom houses, young families could be encouraged into the village, and those who might have to move out due to economic pressures would be able to stay. It believes that some provision should be made for single occupied dwellings and members also agree that no bungalows should be included in any future developments. The Council believes that keeping or losing the village’s facilities, as listed above, is very much on a knife’s edge. By encouraging appropriate development the Council feels it has a good chance of not only retaining the facilities that the parishioners hold dear, and sometimes take for granted, but could also prompt the provision of new ones.
Housing
There are two housing developments already in the pipeline (and which will not count towards the village’s development target). The first, reference SHA/BBR/3 at Gorwood Road, will yield 24 houses, and secondly reference SHA/BBR/4, that would have yielded a new community hall 9 social houses and 24 open market houses, which has been superseded by a development (reference 1/0716/2012/FULM) that produces a new community hall, 8 social houses and 32 open market houses. This development is currently subject to a 106 agreement.
Torridge District Council has advised that 10% growth up to and including 2031 would require another 19 houses to be built. The Parish Council is unanimous that this is not a sufficient number either to encourage younger families into the village or to maintain the village’s current facilities and services.
With the assistance of local landowners, the Parish Council has identified seven plots that can be developed for open market and social housing and one for light industrial units, and has proposed a revised settlement boundary to include all of these plots. The Council’s wish is that there should be up to 50 new houses built, which could be accommodated on these plots. This is in addition to the 64 properties for which planning permission is already in the pipeline.
Plot 1: The first issue the Parish Council addressed was affordability and the need for social housing, not only for Buckland Brewer but also for the wider area. Members were unanimous in identifying a piece of land known as the Cock Pheasant (Field number 1747, 0.92 hectares) as suitable for a social housing development. It is sandwiched between the Torrington exit and Thornehillhead exit from the village and is owned by the Parish Council. This plot could accommodate up to 20 houses although final numbers would be driven by legislation, finance and the necessary support and management from a housing association. It is anticipated that these properties would not be available to the open market.
Plot 2 is land adjacent to Gorwood Road (Part of field 8854, 37 x 36 m) owned by Mr Alex Dziurzynski, 5 Rickards Row, Buckland Brewer, EX39 5LT, who wishes to build one house on this plot.
Plot 3 is inside the current village boundary, on land owned by Peter Seward, adjacent to Ross House, Ashtons Row, Buckland Brewer, EX39 5LW. (28 x 55m) Mr Seward wishes to build three houses on this plot.
Plot 4 is a piece of land adjacent to the southern side of the land designated for the building of 24 houses in Gorwood Road. This land (ref. SS 4220 NG 0558, 0.815 acres) is owned by William Heywood care of George Heywood, Bowden Farm, Bowden Cross, EX39 5EL.
Plot 5 is a piece of land known as Lower Abbots lying to the east of the village, next to the new 40 house development, behind the school. The land is owned by Fred Babb, ‘Batsons’, Buckland Brewer, EX39 5LN. (Ref. SS 42202675, 0.75 acres)
Plot 6: This land is adjacent to Orleigh Close whereby entrance and exit would be achieved. The Parish council wishes the access road to be improved as part of the development. This will require the displacement of a number of parking spaces which would have to be accommodated within the new development. This piece of land (Field 1382 and 1880, 1.1 hectares) could accommodate up to 30 dwellings. The land is owned by Brian Chappell, Meadow Park, Orleigh Close, Buckland Brewer, EX39 5NY.
Plot 7: This piece of land, which lies behind cottages and houses at the top of Tower Hill entrance, could be gained from Tower Hill by upgrading the existing roadway. The land (ref. Is SS4120 NG 7192, 1.2869 acres) is owned by William Heywood care of George Heywood, Bowden Farm, Bowden Cross, EX39 5EL.
Open Spaces
With reference to green open spaces, the Parish Council has agreed to include the existing playing field, the allotments (Field No.8911) and Buckland Brewer’s AFC football pitch (Field No 8315/9216) within the revised settlement boundary.
Employment
Plot 8: The Parish Council wants to establish a small number of light industrial, start-up workshops (classification B1). It is propose that these should be built on the eastern end of Field 8315/9216. A plot of 37 x 64m has been identified as being suitable for this development and could accommodate about six small units. This development is sited to cause the least inconvenience to villagers from traffic noise and pollution.
Access
Finally, we believe access and egress could be improved to the village. While we recognise this is a Devon County Council decision, there is one stretch of road that falls just outside the parish boundary but nonetheless provides the quickest route to the North Devon Link Road avoiding Bideford. The road between Hoopers Water and Moorhead Cross is not only used as a bus route but also by a high level of commercial vehicles. This single carriage way road needs to be improved and it would help if the number of passing places was increased.
Jim Lowe, Chair: Patrick Blosse, Parish Clerk.
23rd May 2013:
Buckland Brewer Parish Council
Settlement Plan Submission, May 2013
Summary of Public Consultation
The request for the Parish Council’s contribution to the Draft Local Plan was first brought to members’ attention at their meeting on 13th February 2013. Following a general discussion and some initial thoughts by members at its meeting on 13th March 2013 and a presentation by Ian Rowland, Torridge Council’s Senior Planning Policy Officer, it was agreed to hold a Special Meeting in the Village Hall on 2nd April 2013. This was widely advertised on the parish website, notice board and in the village magazine ‘Village Scene’. Nineteen parishioners attended the special meeting. Following a wide ranging debate on the village’s current facilities and future development expectations and the desires of the members and parishioners, it was unanimously agreed to:
It was also agreed at that meeting that, in order to complete the task thoroughly, and to give both members and parishioners more time to consider their responses, the May Parish Council meeting would be dedicated almost entirely to finalising the council’s submission. That meeting took place on 8th May 2013 and was attended by 5 members of the public. The sites, numbers and types of housing and industrial properties included in the submission were agreed in detail at that meeting and it was agreed that the Chairman and Clerk would compile a draft submission to be distributed to members prior to the final submission date of 1st June 2013.
The draft submission and an accompanying revised settlement map were presented to parishioners at the Parish Annual General Meeting held on 22nd May 2013. At this meeting Kate Little, Joint Head of Strategic Planning for North Devon and Torridge Councils, addressed the members and nine parishioners in attendance and examined the draft in some detail, providing useful guidance, encouraging feedback and further background to the planning process and the District Councils’ future development expectations.
BUCKLAND BREWER PARISH COUNCIL: Agenda for the meeting on Wednesday 12th June 2013, 8.00pm. Please note the venue will be Thornehillhead Chapel Meeting Room
AGENDA: Business to be transacted at the meeting:
939 Apologies for Absence
940 Minutes of the Meeting of 8th May 2013 and the Annual General Meeting of 22nd May 2013
941 Declarations of Interest
942 Public Speakers
943 PCSO Report
944 Bluecoats Children’s Centre: Presentation by Beth Simons
945 Clerk’s Report
946 Summer Bus Service
947 Localism Act
948 Thornhillhead Moor
949 Thornhillhead Communications Mast
950 Village Hall/S106 Agreement
951 Wind Turbine
952 Tuckers Park: Tarka Housing
953 Rural Settlement Plan
954 2013/14 Local Grants
955 Members’ Reports
956 Planning
957 Accounts
DRAFT MINUTES OF THE MEETING OF BUCKLAND BREWER PARISH COUNCIL HELD ON WEDNESDAY, 8th MAY 2013 AT 8.00PM AT BUCKLAND BREWER PRIMARY SCHOOL
Members Present: Mrs Barbara Babb, Mr Andrew Hewitt, Mr George Heywood, Mr David Lloyd, Mr Jim Lowe, Mr Trevor Mills, Mrs Kate Slocombe Mrs Shirley Tilley, Mr D Watson.
Also in attendance, 5 members of the public. Parish Clerk: Patrick Blosse
929 Election of Officers
Mr J Lowe was elected Chairman. Proposed: George Heywood Seconded: Barbara Babb
Mr T Mills was elected Vice-Chairman. Proposed: Jim Lowe Seconded: Kate Slocombe
The following 5 members were elected to comprise the Budget Review Sub-Committee: Jim Lowe, Andrew Hewitt, David Lloyd, Shirley Tilley and Trevor Mills
The following 3 members were elected to comprise the Personnel Sub-Committee:Jim Lowe, Andrew Hewitt and Kate Slocombe
930 Apologies for Absence None
931 Minutes of the Meeting of 10th April 2013 The minutes of the meeting held on 10th April 2013 were confirmed and signed.
932 Declarations of Interest George Heywood and Barbara Babb in relation to any discussion about the use of private land for housing development for the Neighbourhood Plan (Item 935)
933 Clerk’s Report
Allotment Plot 3. The clerk had been contacted by Catherine Fry at 26 Orleigh Close – a new resident – wishing to take on the vacant plot. It was unanimously agreed that the plot should be offered subject to her agreement to the standard terms and conditions. It was also agreed that from this re-let onwards, photographs of the condition of the plot would be taken before handing it over and that the terms should state that the plot should be handed back in no worse state.
Correspondence. Various items of general correspondence were distributed including the following that were drawn to the Council’s attention: 5 – GO North Devon Shopmobility Scheme. Poster and leaflets distributed 10 – Torridge D C. Temporary lack of Tree Advice service 12 – Buckland Brewer Playing Fields Committee. Donation and dog-bin request. The Council agreed to organise the installation of another dog bin but deferred consideration of a grant to a later meeting. 13 – Robert H Hicks & Co. – Single Farm Payment application and Soil Protection Review, required David Lloyd’s signature 15 – Buckland Brewer Shop Committee. Foodbank Collection Point. David Watson reported that arrangements had now been agreed for the shop to provide a collection point. 16 – Healthwatch Devon: Event 6th June at Pollyfields Centre. Limited places, must be booked 17 – Claire McIntosh has advised that Devon Wildlife Trust are holding an educational talk for landowners at Thornhillhead Moor next Monday evening (13th May)
934 Summer Bus The clerk had contacted Parkham, Bradworthy and Putford Parish Councils and all three had agreed that they wanted to run the summer bus service again this year. Putford had asked to make a reduced contribution based on the number of parishioners. Jim Lowe to arrange.
935 Neighbourhood Plan Jim Lowe provided an overview of what had been considered at the last meeting in relation to the Neighbourhood Plan. It was suggested that the football pitch could be used for a small industrial development of about 1 acre (behind the goalposts). Andrew Hewitt said that it was important to be clear about what the Council wanted in terms of traffic noise, pollution, proximity to houses etc. Jim Lowe said that we did not anticipate a factory but small units suitable for 2-3 people offering light industrial/start-up business/workshop accommodation. Andrew Hewitt felt that they should be built with their backs towards the houses and David Lloyd agreed that they should be built and sited with sensitivity. Jim Lowe will ask the Planning Department to provide the appropriate classification code for this type of development. Barbara Babb reminded the Council that they are only custodians of the assets and needed to consider future stakeholders. Andrew Hewitt added that the land owned by the Parish Council needed to bring in an income. George Heywood pointed out that there was another 1 acre field on the Parkham Road but this was not adjacent to the village and could not be brought within a village boundary. Andrew Hewitt described the light industrial units that had been built at High Bickington. These were about the size of double garages. Trevor Mills reminded the Council that our final submission will still be only the Parish Council’s recommendations and that any final planning decisions would still be made by Torridge District Council. Barbara Babb stated that the Council’s Neighbourhood Plan should be in the form of a ‘wish list’ with conditions. David Lloyd pointed out that the last plan had been compiled half-heartedly, that the village had suffered as a result and that this time the Parish Council should be clear about what it wants in order to have half a chance of getting it. Andrew Hewitt said that in addition to the industrial units and housing growth, the plan should also seek road improvements to the ‘bottom road’ from Yeo Vale/Hooper’s Water to Moorhead Cross which would benefit from additional passing places. At this point George Heywood and Barbara Babb left the meeting. Jim Lowe reminded the Council that at the last meeting it had agreed to the use of the Cock Pheasant field as a suitable site for social housing and that TDC was seeking a minimum growth of 19 houses for the period up to 2031. in addition to the 2 sites that already had approval for about 64 properties (including a minimum of 8 for social housing), a number of other sites were considered including a patch offered by Mr Wilson that was not suitable, land off Orleigh Close that could accommodate about 30 houses, land to the rear of the west end of the village for possibly 2 properties, Brian Chappel’s land (which had road and parking issues) and Barbara Babb’s land. Jim Lowe restated that the Parish Council wanted a mix of small and starter homes suitable for attracting young families – possibly 2-bed properties that could be extended later. Trevor Mills said that terraced properties might be more suitable for younger people. Following a general discussion of the sites available and how they fit into a potential revised settlement boundary, it was agreed that Jim Lowe would compile a list of all the sites that the Parish Councillors had agreed and, together with the Clerk, would draft the wording for Council’s submission and complete the forms required. These would be distributed to members in time for them to consider the final draft before its submission by 1st June.
936 Members’ Reports Barbara Babb expressed her disappointment that Alison Boyle had lost her seat at the recent County Council elections and suggested that the Clerk should write a letter of appreciation for her help and hard work since her appointment. This was unanimously agreed by the Parish Council. George Heywood reported that cattle had got out from Thornhillhead Moor. He was concerned about a potential insurance claim and worried about the presence of the barbed wire so close to the road. Andrew Hewitt undertook to find out whose cattle it was. Jim Lowe reported that a van was consistently sticking out into the road in Ashton’s Row (past the shop) and that it should be reported to Ian Rawle (DCC Highways). He also said that he had arranged a litter pick-up session for 10:00am on Saturday 18th May 2013 and encouraged everyone to come along with a black sack. Trevor Mills talked about the general state of the roads and that, although some marking out had been done to indicate that some works might be done, some of the worst parts of the road had been missed. Jim Lowe suggested that the Council should wait to see what work is carried out. Kate Slocombe added her thanks for the work done by Alison Boyle. David Watson said that a signpost was missing at Craneham (signposting ‘Buckland Brewer’)
937 Planning
Opinions sought:
1/0147/2010/FUL –Modification of S106 – Planning Application Proposed site managers supervisory dwelling plus ancillary building, Beech Tree Farm The Parish Council was opposed to this application.
1/0223/2013/FUL – Creation of Wildlife Pond, Retrospective Application, Hembury Orchard, Frithelstock. The Parish Council wished to remind Torridge District Council that they had told TDC about this at the time.
Decisions:
1/0991/2012/FUL – Erection of wind turbine at Babeleigh Barton – Granted Permission (Noted)
1/1077/2012/FUL – Erection of agricultural tractor machinery/stock building and hardcored yard area – Granted permission (Noted)
938 Accounts
Annual Audit. The internal audit of last year’s accounts and Governance Statement had taken place earlier today and were presented to the council for their approval and signature by the Chairman. External audit submission date is 8th June. A print of the consolidated Income and Expenditure Account for2012/13 was distributed to members. (copy attached)
Bank balances: Parish Council Account £2,609.51 as at 30th April 2013; Thornehillhead Moor Account £81,786.09 as at 30th April 2013; Additional balances of £616.59 (plus any accrued interest) are also held in:- a TSB Savings Account (£516.59) and a National Savings Fixed Interest Certificate (£100.00) which the internal auditor has advised should be cashed in as the effort involved in administering and auditing them is not worth the return in interest. Interest has not been made up since 2008. The Parish Council agreed that the funds should be liquidated and transferred to the Council’s current account.
Receipts since the last meeting include: Various field and allotment rents amounting to £46.00, the first instalment of precept of £1,750.00 and settlement of various claims relating to Thornhillhead Moor in the sum of £12,795.42.
Payments due totalling £72,463.70: Parish Clerk’s salary and associated PAYE to 30th April (£195.70) Joining Fee and annual subscription to the Society of Local Council Clerks (£68.00) Repayment of DCC Loan in respect of Thornhillhead Moor cattle grids (£72,000) Internal Audit Fees re 2012/13 (£200.00) (Higher than previous year of £50.00 due to added complexity of Thornhillhead Moor accounts, and likely to be higher again next year.)
Barclays Bank has asked us to complete another copy of the mandate change as we had not returned one part of the form.
The meeting closed at 9:40 pm
Dates of Next Meetings:
AGM – Wednesday 22nd May 2013 (8:00pm Village Hall)
Wednesday 12th June 2013 (8:00pm Thornhillhead Moor)
Chairman: …………………………………………… Date: ………………………
BUCKLAND BREWER VILLAGE HALL COMMITTEE
Minutes of the Buckland Brewer Village Hall Committee Meeting, held on 24th April 2013 at 8.00 p.m. Meeting carried forward from 27th March
Present: Trevor Mills (Chair), George and Shirley Tilley, David and Frank Watson, Dawn Dziurzynski, Steve Harding, Alan Sutton, John Bridge, Jo Birch, Derrick Ellis, Tom Lloyd, Margaret and David Lloyd, Kevin Lobb.
1) Apologies: Jim and Jane Lowe
2) Minutes: of the Last Meeting 27th February 2013: Agreed and signed off.
3) Matters Arising: 1) Nikki’s contract has now been completed and signed off. This needs to be reviewed annually. She has signed to take responsibility of the whiteboard. Cash float for £20/£25, Kevin to organise. Dave Watson suggested holding an account in the shop, but it was decided that she hold a float/petty cash. 2) Frank has completed the key holders list.
4) Correspondence: 1) Confirmation letter from TDC we are zero rated. 2) Letter from Lloyds TSB re: staff matched giving scheme. We have received £384 thanks to Kevin’s volunteering work for the village hall. 3) Letter from TDC re: premises inspection which has taken place. We need to update our fire routine to ensure compliance with the condition. Trevor also explained that for the new hall it may not be necessary to have a licence. 4) A news release from ACRE urging village halls to respond to food safety consultation. ACRE support village halls and are campaigning for better support for village hall volunteers overcome red tape etc.
5) Treasurer’s Report: The current balance stands at £44,643.48. There are a few balances still outstanding. The electric is running on the high side but just about breaking even. Accounts are looking slightly better than last year this time. A cheque for £170 has been paid to Devon Air Ambulance. TDC need to be contacted re: payment for exercise classes. Dawn will contact.
6) Update on New Parish Community Hall: Dawn read report from Jane. Jim and Jane have had many telephone conversations re: 106 agreement. After a lot of unfavourable negotiations within TDC we understand that this agreement is now sitting on a desk at TDC awaiting signature. Paul Knox has asked whether we want footings dug. Jim and Jane recommend not, Trevor also backed this up, any footings dug could constitute an existing build and could scupper funding bids also could be expensive and would have to be paid for. Jane has put calls out to Kevin Binmore for update, no reply so far. Pearce expect to start in earnest first week in July. Jane will start funding applications when possible. There seems to be a possible misconception amongst some trustees that we can use the existing hall in budgets for funders. Funders will only fund against guaranteed cash in hand. Prospective sale or auction of the current hall cannot be included as collateral at any stage as there is no income guaranteed against it. We cannot sell or agree to sale until the new hall is up and running. We may be able to use it as additional income in the future.
7) Insurance: Jane had sent a report re: insurance and annual budget saying that we should not expect Kevin to deal with this without consultation with the trustees. This should be put on agenda and cover off on an annual basis. Kevin advised that our insurance cost £500 due in December. Building insured for £103,000, Bowls £18,000 and public liability £5,000,000. Pre-school have their own insurance. David Lloyd suggested we shop around for best deal. John Bridge suggested we get in touch with Community Council for Devon for guidance. Concern was expressed about property being off site. Kevin offered to get 2 quotes and bring to the next meeting. This issue to be on the next meeting’s agenda.
8) Fundraising: 1) Quiz raised £170 with no bar. 2) Jim and Jane have run a Treasure Hunt in Loxhore. Loxhore Village Hall to make donation for “intellectual rights” to Buckland Brewer Village Hall. 3) Jane has raised a ‘£1-a go’ quiz. Possible outlets: The Coach & Horses, Babb’s, Jim & Jane’s. David Watson offered to approach the shop as well. Completed sheets to be handed into Babb’s or Jim and Jane’s. Suggested one cash prize of £20. If equal scores, a supervised draw for first name out. To run from 1st May to 7th June. Sheets to be numbered. Could all trustees please support this as minimal effort is involved. Alan was concerned that all these answers are easily obtainable from the internet. If that is the case and all sheets or correctly completed, first name out the hat will apply. 4) Bideford Bridge Trust, application due 1st June. Jane suggested funds for professional fees, but asked if there were any other suggestions, those being: a) Kevin Binmore costs, b) appliances, c) roof maintenance (general upkeep) d) Heaters as there are some in the hall not working properly. e) Paint for lower half of inside hall. 5) Safari Lunch 12th May. Trevor reported that Brenda would be asking for volunteers shortly. The Village Hall is responsible for the soup course this year. 6) Rosemoor 26th July. Emily Wright and the Royals have been booked. Working alongside Little Torrington again. Please keep note of date. 7) Village Fete 13th July. Please keep in mind. If any organisation could come up with any ideas please speak to Frank. Volunteers maybe needed on the day. 8) Christmas Market 7th December. 9) Beaford Arts invitation for future events promotion. Dawn has booked to go and Jim has said that if he is well enough he would also like to attend. Alan also said he would like to go.
9) Proposal from BBPFA re gazebo: Trevor has received a proposal from the Playing Field Association re: the shared purchase of a gazebo. Alan explained that he had been looking at these for the Playing Field and the cost would be approximately £80. We could store it in the cupboard. It was agreed that storage in the cupboard was not an option. Trevor felt that if we were to purchase a gazebo we would buy something more substantial and as we would not need it often it is not a necessary purchase, we do have access to others. All agreed. A letter to be sent to the Playing Field.
10) AOB: 1) Derrick Ellis asked if all the organisations could review and update their information which goes into the village Welcome Pack. 2) John Bridge thanked Trevor for the light bulbs but after many attempts could still not get one of the hall lights working, the problem may be the starter. Trevor will try to get a different starter. 3) Shirley reported that the catch on the old main door had been left off leaving the door open. Could a notice be put up to make sure everyone checks they have locked it before leaving the hall. 4) Shirley asked if we could check how Littleham organise their film nights. Could it possibly be a ‘film club’? 5) Concern was raised about people entering the hall when it has been hired out. It was decided that two extra skittle alley keys be made to be kept by the chairman and secretary. This would enable people to access the skittle alley for delivering stage/tables etc. without disturbing the hall users. Trevor to organise. 6) The Under Fives Pre-school asked if the hall committee could provide paint for them to decorate the bottom half of the hall. They are prepared to have a working party. This would improve the look of the hall. It was agreed that the hall committee would provide the paint. Yellow to be the wall colour and possibly brown for the skirting board. 7) Following the earlier discussion on insurance and concern about property off site, Frank will make up a list of all property off site and where it is kept i.e. projector, pots & pans, stage etc.
11) Date of Next Meeting: Wednesday 15th May at 8.00 pm. Future meetings scheduled: Wednesday 26th June, Wednesday 17th July.
Meeting closed at 9.21 pm
Signed ……………………………………………. Date ……………………………………………
Buckland Brewer Parish Council: Annual Parish Meeting
The Annual Parish Meting will be held on Wednesday May 22nd 2013, at 7.30pm, in the Village Hall. The Guest Speaker will be Kate Little, Joint Head of Strategic Planning for North Devon and Torridge District Council, who will talk about the new District Plan. This will be followed by a report of the Parish Council’s activities over the past year.
Questions from the audience will be welcome.
Light refreshments will be served after the meeting,.
!! WIN £20 CASH IN THE BRAIN TEASER QUIZ !!
£1 PER ENTRY, STARTING 1ST MAY
ENTRY SHEETS AVAILABLE FROM:
COACH & HORSES
BABBS BUTCHERS
JIM OR JANE LOWE 451193, HILLCREST
CLOSING DATE 7TH JUNE – ENTRIES RECEIVED AFTER 5 P.M. ON THIS DATE WILL NOT BE INCLUDED.
COMPLETED ENTRY SHEETS TO BE RETURNED TO BABBS BUTCHERS IN MARKED BOX, OR TO JIM OR JANE LOWE
IN THE EVENT OF A TIE, EQUAL TOP SCORES WILL BE ENTERED INTO A SUPERVISED DRAW AND THE WINNER WILL BE THE FIRST NAME OUT
PROCEEDS RAISED TOWARDS NEW COMMUNITY HALL
Sunday 12 May: 12.30pm
Tickets from:
You’re welcome to bring your own wine and glasses
Proceeds to the Fete funds: Church, Chapel, Village Hall and Churchyard
On the village green, Buckland Brewer.
Brighten up your garden with locally grown plants.
Proceeds to the Fete funds: Church, Chapel, Village Hall and Churchyard
Buckland Brewer Village Hall Committee: minutes of the meeting on 27th February 2013 at 8.00 p.m.
Present: Trevor Mills (Chair), George and Shirley Tilley, David and Frank Watson, Dawn Dziurzynski, Steve Harding, Alan Sutton, Jim Lowe, John Bridge, Derrick Ellis, Tom Lloyd, Margaret and David Lloyd, Kevin Lobb and Andrea Powell who deputised for Jo Birch.
1) Apologies: Jo Birch and Jane Lowe
2) Minutes of the Last Meeting 16th January 2013: Agreed and signed off for the website.
3) Matters Arising: Report from secretary re trust deed clause and possible action. It was agreed to seek clarification from the solicitors. Frank, key list, he confirmed this would be complete by the next meeting. The need to amend accounts in respect of showing capital expenditure, this was agreed.
4) Correspondence: The Young Farmers were asked to sort out their correspondence address, this they agreed to do. Communication had been received from Lynn Brooks (CDM, GATES) Copy of F10 notification-intent to build with ‘ballpark figure’ dates sent to TDC as required by law and discussed at the meeting on 7th January meeting. Copy of their Health and Safety competencies (Data on Disc) as required by law. All Trustees to make a note of this as any contact received from H&S Executive should be answered direct as all trustees are equally liable. A copy of a letter and response (Also on Disc) from RGP architects requiring their competencies with Health and Safety Law. Community Hall insurance, to be annually reviewed by the Trustees. It was agreed the Treasurer would contact the Secretary. Mail from Beaford Arts re their Autumn promotions evening on May 1st. Dawn and Jim agreed to attend. A print of an ancient map of the parish has been donated by Jill and Mike Price. It was agreed to thank them, reimburse any costs and to get the print framed and hung in the hall. A letter has been received from Lloyds TSB re matched Funding re their staff working for a designated charity. The treasurer reported that the bank would match the cost/hours that he put in over a 12 month period which would amount to a £384.00 donation towards the new community hall.
5) Treasurers Report: The current balance was £44,814.63.. Bills paid included £30 to Kivalls for evaluating the hall. It was reported that there had been a significant increase in income due to the Zumbia evenings and the hire of the hall for the boot camp. A cheque of £250 to be sent to Devon Air Ambulance in respect of money raised at the Christmas Market. Income for the new community hall included interest from the principality account of £454.99 and £458.57 profit from the Jazz Night. The meeting registered its thanks to Dawn and her team for organising the event. The Treasurer also reported he had requested a pack from HMRC re gift aid.
6) New Community Hall: Jim reported that the 106 agreement was on course but had been delayed slightly by the half term holidays. The developers said that they hoped to be on site by May. It was reported that the submission for a grant from the Community Council of Devon had been deferred to July. Kevin Binmore who was overseeing the managing and build (technically named Design & Build) of the new hall has confirmed he has received a list of local craftsmen who may benefit from the tendering process. Only when the three tenders are acquired and the 106 agreement completed can we make an application to the big lottery. The meeting on the 7th January with Lynn Brooks went well. She has visited the site and suggested a number of actions including a list of local craftsmen to be included in the tendering process.. Whilst the trustees are jointly liable for all matters Health and Safety she lifts the burden by ensuring that these matters will be put in place, e.g. all those invited to tender must carry out a H&S competency questionnaire and satisfy a number of legal requirements before they are permitted to progress; as the building progresses she will probably do a couple of spot checks to ensure there are no bre3aches.. The meeting was reminded that it would aid the selling of the current village hall if it was sold/auctioned with planning permission. It was agreed to follow this up and report back at a further date.
7) Cleaners Contract and Job Description: The Chair agreed to progress matters by drawing up the necessary documents in liaison with the secretary.
8) Future Fund Raising: Two Quizzes in one evening Saturday 24th March.. Jane requested three people to help on the night, George and Shirley put their names forward. Committee members were also asked to donate a draw prize. Tickets to cost £5.00 with up to six in a team. Jane asked that interested players should contact her asap. Christmas Market 7th December.- Jim made a request for more bodies to help on the day. A problem regarding a double booking on the day had been resolved. The chair reported that he had a couple of possible dates re Rosemoor this summer and that their first choice of artists were unable to make it. They are now making enquiries re the booking of Emily Wright and the Royals. Plant Sale and Safari lunch- the chair asked for volunteers.
9) Taking the Minutes: Dawn had kindly agreed to take the minutes of the meetings once Jane was perusing the big lottery grant for the new hall.
10) AOB: Shirley asked about the insurance on the old stage. It was confirmed this had been paid.
DATES OF NEXT MEETING –27th March. Future meetings scheduled for 24th April; 15th May, all at 8.00 p.m.
The meeting closed at 8.50 p.m.
Signed…………………………………………… Date………………………..
